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How Do I Find and Replace Items in a Microsoft® Word Document

March 28, 2013  |  Difficulty: Easy

Find and Replace function

“Find and Replace” is a very handy function in the Microsoft® Word text editor. It simply finds an entered string in the document or selection and replaces it with a phrase or word you type in. Many Microsoft Office® users don’t even know about this feature or don’t know how to use it. Fortunately, it is quite simple and, in Word 2010, quite intuitive. In the instructions below, you’ll learn where “Find and Replace” is located in Word and how to correctly use it.

Using the “Find and Replace” feature:

  1. Launch the Microsoft® Word 2010 application and open the document you want to work with.
  2. Select the text area you want to use the “Find and Replace” feature. Otherwise, it will be used on the whole document.
  3. Press the “Ctrl + F” key combination on your keyboard.
  4. A navigation window will open. From the dropdown next to the “Search Document” (magnifying glass), select “Replace” item.
  5. In the “Find what” box, type in the phrase you want to find. In the “Replace with” box, type in the new phrase.
  6. Click on the “Replace” button to find and replace the string one by one or select “Replace all” to have all the items replaced immediately.


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